The number of regulations, acts, standards, and laws are rapidly increasing nowadays as new cyber threats arise. The case at hand is about rules directed at strengthening security measures of personal data processing.
The more of them are being implemented, the more businesses are looking for compliance programs aimed to meet their specific security requirements.
But providing compliant programs alone does not mean you promote security. While compliance and security walk hand in hand, each of them has their own specifics.
Let’s find out what they are.
Different Sides of the Same Coin
On the one hand, to be compliant means to be eligible and adhere to established regulations and specifications provided by supervisory organizations.
On the other hand, security is focused on preventing unauthorized access, usage, disclosure, altering, and recording private information.
Security is also concerned about maintaining defensive measures aimed at minimizing or eliminating (by all possible means) potential risks that originate from the threats to the IT system of an organization.
More often than not, organizations consider various frameworks to comply with particular requirements. Apart from fulfilling the essential needs of security, such decisions could increase means requiring a dedicated team of employees.
Compliance: Burden or Blessing in Disguise?
Regulations vary and depend on the fields they are applied to. For example, HIPAA regulates data exchange in the healthcare industry, the COBIT framework works in IT management.
The SOX law applies to accounting, and ITAR requires compliance in exporting defense-related goods and technical data.
And, of course, GDPR. GDPR (or General Data Protection Regulation) was developed to regulate the processing of personal data of individuals inside the European Union and in countries whose governments ratified such a regulation.
The problem is even two years after the implementation date (25 May 2018), the majority of organizations are not prepared, not ready, or not going to meet GDPR requirements. There are not so many organizations who apply information security simultaneously with compliance, and vice versa. It stands as a concern for organizations, and a real headache for IT departments of organizations.
Some compliance measures may not contribute to the security of your organization directly. That’s why you should decide for yourself what type of data you need to protect. And when you do, you can then define a compliance approach that will help you meet your security requirements specifically.
Reconciling Disagreements
To cope with GDPR requirements and other information security-related acts, you must consider the risks of data processing of the data subject.
Article 30 of GDPR requires that “each controller and, where applicable, the controller’s representative, shall maintain a record of processing activities under its responsibility.”
In this case, compliance software might be helpful. Thus, personal data can be automatically managed.
Another option that can help meet the compliance requirements is employee training. The education of employees can scientifically improve information security and comprehend organizations’ security policies.
There Is No Check Box for Compliance
Under no circumstances should employees’ education be narrowed down to a simple action — selecting the compliance check box.
If “checked” but not implemented, it just won't make you compliant.
To ensure your company can meet compliance requirements, arrangements for security information (meaning confidentiality, integrity, and availability), and, thus, solutions, should stay simple and understandable for users.
An existing group must also manage the solution within the security organization. The group can report directly to the CISO, CTO, or CEO.
The crucial moment here is that information security compliance is out of the question. Organizations should invest the time and energy that is required to comply with obligations.
Potent Synergy: Achieving Compliance with Technology Integration
Training of employees is crucial when we speak of obtaining the knowledge necessary for implementing new security policies and procedures.
The other way to achieve compliance understanding is to use technology that is compatible with the requirements.
If the solution is not appropriately considered, users may not estimate issues of security information (data protection and data privacy) accurately, and, as a result, it may be disregarded.
It is vital to appraise internal and external issues as well, so you can prioritize them correctly. Constant communication and engagement will increase the possibilities that the solution will meet the company’s needs.
The Solution Designed for Security and Compliance
Using regular email may violate a number of information security-related articles of HIPAA, SOX, GLBA, ITAR, and GDPR acts.
Data privacy, data security, and data compliance are the three pillars that should be considered in the first place.
StealthMail provides data protection that will help you to level the risks associated with data breach.
Some key points of StealthMail:
- An enterprise-grade solution for securing business email correspondence.
- No integration is needed (installs as an add-in to Microsoft Outlook).
- Advanced asynchronous algorithms for key generation.
- Patented Stealth Technology (prescribes multiple data mash-ups and "junk data" injections, which makes the breach impossible).
- Stealth Link (reference is sent instead of actual personal information).
- Stealth Authentication for enhanced security.
- Encryption and signing of data.
- Individual encryption of email contents and its attachments.
- Encryption keys are stored in a company’s secure perimeter.
To learn more about StealthMail, please download the Technical Datasheet, or Try Free Trial of the StealthMail email security solution, or visit StealthMail.com.
Provide your organization with the best-in-class information security and compliance solution today!
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