INSIGHT

Email is as secure as a Postcard

Would you send sensitive and confidential information on a Postcard? Would that be secure and compliant, or high risk and a gross negligence? People do this daily using Emails, which don’t even have envelopes like standard mail. i.e. Emails are transferred in Plain unencrypted text via untrusted 3rd party servers (Public Internet).

Sent as Plain unencrypted text - there is no “read authorization” required on email relays.

Sent via untrusted 3rd parties - copies can be made.

Regular Email is impossible to return, and you are exposed to backups on recipients’ computers.

Regular Emails are also exposed to data mining in Web-Browsers, Extensions, and Outlook Add-ins.

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Postcard
Postcard
Postcard
SM-Signet

Regular Email Often Violates Existing Regulations

On top of inherent cyber security and business security risks, use of Regular Email often violates a number of data privacy regulations.

That is why companies and organizations should understand both Email and regulations to avoid penalties, reputational risks, and legal action against its executive officers.

CHAPTER II, Article 5

Principles relating to processing of personal data

1. Personal data shall be: (a) processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’); (b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall, in accordance with Article 89(1), not be considered to be incompatible with the initial purposes (‘purpose limitation’); (c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’); (d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’); (e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’); (f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’). 2. The controller shall be responsible for, and be able to demonstrate compliance with, paragraph 1 (‘accountability’).

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